Annals of Case Reports (ISSN: 2574-7754)

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Implementing a Supervised Mortality Review Program in an Internal Medicine Residency Training Program to Improve Review Compliance in a Community-based Hospital in Brooklyn, NY

Authors: Juan Carlos Fuentes-Rosales1*, MD; Tanveer Mir1, MD; Juan Melendez1, MD; Leonidha Duka1, MD; Divaker Sharma1, MD; Parsa Tafreshi1, MD; Erika Ortiz1, MD; Imran Ali1, MD; Almaz Borjoev1, MD; Manveer Ubhi1, MD; Arjun Ohri1, MD; Lloyd Santiago1, MD; Reginald LaFleur1, MD; Dayana Reveron1, MD; Khiloi Poonam1, MD; Klaas E. A. Max2, Ph.D

*Corresponding Author: Juan Carlos Fuentes-Rosales, MD, JD, MPH, LLM(c), FACP, FHM, FASAM; Wyckoff Heights Medical Center, Department of Medicine Brooklyn, NY, USA; Phone: (917) 232-82-58; Fax: (718) 486-4270; E-Mail: JFuentes@ wyckoffhospital.org

Received Date: 06 January, 2022

Accepted Date: 10 January, 2022

Published Date: 14 January, 2022

Citation: Fuentes-Rosales JC, Mir T, Melendez J, Duka L, Sharma D, et al. (2022) Implementing a Supervised Mortality Review Program in an Internal Medicine Residency Training Program to Improve Review Compliance in a Community-based Hospital in Brooklyn, NY. Ann Case Report 7: 732. DOI: https://doi.org/10.29011/2574-7754.100732

Introduction

Evaluating inpatient hospital mortality is an important activity for hospitals as a quality metric. Hospital mortality rates are one of the metrics reported by the Centers for Medicare & Medicaid Services (CMS) along with the hospitals of the US nation as a measure of their performance, safety, and quality of care [1]. The evaluation of in-hospital deaths is an essential component of good clinical practice. It helps to unmask potential medical errors and provides feedback on the care rendered by the hospital [2]. Many approaches have been developed to evaluate mortality in the inpatient setting, but most fail to recognize that patients who die are part of a heterogeneous group. Several standardized measures have been created to better reflect preventable deaths that may have deviated from the standard of care. These interventions serve to identify preventable medical errors, improve patient safety and quality of care, and improve outcomes in hospitalized patients.

Several studies have shown that reviewing medical records is a valuable tool to detect adverse events and system issues in hospitals [3]. The review of hospital mortality causes has been used to identify gaps in the quality of care that are particular to the institution carrying out the review. One review showed that a medical record review done to detect adverse events in the hospital is reproducible [4]. A Harvard review of hospital medical records for adverse events concluded that although many adverse events require further medical to prevent, there is still a considerable amount of them that could have been prevented without it [5]. Dying patients experience significantly more adverse events than other patients. Consequently, reviewing mortality cases provides further value, as they are a high adverse event population, thus providing more data for adverse events [6]. Conducting mortality reviews in the Department of Medicine has been challenging during 2020 and 2021. The COVID-19 pandemic and the disruption in our EMR system have caused delays in several of our processes, including mortality reviews. To improve mortality reviews in the Department of Medicine, we proposed a team approach composed of faculty and residents from the Residency Training Program, supervised systematically by Faculty members.

Methods

To review mortality cases in the Department of Medicine of Wyckoff hospital, we created a team of two faculty members and 14 (7 PGY-1s and 7 PGY-2s) residents. The team met to discuss the project, learn more about the scope of the problem and ways to address it.  The seven junior residents were paired with the seven senior residents to form seven sub-teams. One senior resident was selected as the leader of the residents. We used a standardized form provided by the Quality Management and Regulatory Department to conduct the review similar to the one presented in Form 1 (See Appendix A). The faculty members met with the residents and in-serviced them on how to conduct a mortality review. The faculty team also described the content of the form, analysing each of the questions and anticipating some of the most common questions residents have. Residents were encouraged to actively participate in the review process, ask questions and discuss alternative views and express their doubts.

The review was conducted from January 2021 to May 2021. Every month, the faculty members assigned mortality cases to the team leader, who distributed them to the seven sub-teams (paired senior and senior residents). Residents were given 2 to 3 weeks to meet with the faculty to discuss the cases, complete the forms and return them to the team leader. When all the forms were returned, other cases were assigned for review. To assess the impact and value of this performance improvement project on the resident’s education, an anonymous questionnaire with ten questions was provided to the residents (Figure 1).

Results

Between January and May 2021, a total of 176 mortality review cases were conducted as described in the methods. Of this total, 7 cases were sent for a second review to clarify further questions. All residents felt confident while conducting the reviews and discussing the cases with the faculty members. 11 of the 14 residents provided feedback through the questionnaire, resulting in a 78.6% response rate (See table 1). Most residents agreed that the mortality reviews had a positive effect on their medical training. To analyze the aggregated data of the questionnaire, the responses were given a numeric value from 1 to 5, corresponding to “Strongly agree” (5), “Somewhat agree” (4), “Neither agree nor disagree” (3), “Somewhat disagree” (2), and “Strongly disagree” (1). To report the data of the questionnaire, the mean of each question was calculated and plotted into a graph for better visualization (Figure 1).

Discussion

This project involving 176 cases of mortality reviews is part of our ongoing effort to improve mortality reviews in the Department of Medicine. The newly introduced participation of resident teams consisting of a senior resident team leader and seven sub-teams, each consisting of a senior and a junior resident, helped mitigate workloads and open the review process to a broader panel of individuals with different perspectives and at varying levels of medical expertise. This approach also allowed faculty and residents to interact and maintain the medical trainees’ supervision while critically reviewing adverse events as part of their medical education. As per the questionnaire, most residents agreed that the mortality reviews had a positive impact on their training and contributed positively to the core competency of the program. While only minor differences in the agreement were observed throughout the entire questionnaire, with means in the range of 4 and 5, the highest mean was observed for question 10 (I will incorporate what I learned from this mortality review into my daily clinical practice), at 4.73. The lowest mean was observed for question 5 (This mortality review helped me to improve my interpersonal and communication skills) at 4.00.

Conclusion

Implementing a structured approach involving a team of residents in the process of reviewing mortality cases, a) allowed comprehensive and critical reviews of adverse effects by a broad panel of medical staff, b) had solid educational value for the trainees in a medical residency training program [7,8], and c) helped to mitigate the workload, while not impacting the total number of case numbers, compared to earlier years.

Figures


Figure 1: Questionnaire.

Tables


Table 1: Feedback through the questionnaire.


Appendix A

References

  1. Dunn KL, Reddy P, Moulden A, Bowes G (2006) Medical record review of deaths, unexpected intensive care unit admissions, and clinician referrals: detection of adverse events and insight into the system. Arch Dis Child. 91: 169-172.
  2. Is researching adverse events in hospital deaths a good way to describe patient safety in hospitals: a retrospective patient record review study; BMJ Open 5: e007380.
  3. Kobewka DM, van Walraven C, Turnbull J, Worthington J, Calder L, Forster (2017) A. Quality gaps identified through mortality review;BMJ Quality Safety. 26: 141-149.
  4. Klein DO, Rennenberg RJMW, Koopmans RP, Prins MH (2018); Adverse event detection by medical record review is reproducible, but the assessment of their preventability is not;PLoS ONE 13: e0208087.
  5. Leape LL, Brennan TA, Laird N, Lawthers AG, Localio AR, et al. (1991) The nature of adverse events in hospitalized patients. Results of the Harvard Medical Practice Study II; N Engl J Med. 324: 377-384.
  6. Haukland EC, Mevik K, von Plessen C, Nieder C, Vonen B (2019) Contribution of adverse events to death of hospitalized patients; BMJ Open Qual. 8: e000377.
  7. Plan-Do-Study-Act (PDSA) Worksheet; Institute for Healthcare
  8. Center for Medicare and Medicaid Services; Plan-Do-Study-Act (PDSA) Cycle.

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